How to submit new information to DIAMM
Below you will find instructions for submitting content to the DIAMM online resource, either in the form of new information or corrections to what we already publish here on the website. Please read below for three categories in which we welcome submissions. All contact with DIAMM regarding submissions should be done via email, to: DIAMM@music.ox.ac.uk
A new manuscript source
DIAMM is a resource devoted to medieval (and increasingly now, Renaissance) polyphyony. Only new source submissions containing notated polyphyony will be considered for addition into our database and publication on the website.
To submit information regarding a new source, please send us
- The full name of the library where it is held
- The complete access code or shelf mark
- Any previous shelf marks the source may have had, including if it was held in another library
- The source's date, or best estimate
- A description of the book's contents as well as of the book itself, including whether the source in question is part of another book, tract binding, or collection
- A bibliography relating to the source
- The name of the person who discovered the source and the date of its discovery, if known
- If there is a URL where images of the source can already be viewed, we will include that in our database and on the website
- If there are any other notes which do not fit into these categories, please include them as well.
New or corrected metadata for a source we already list
This is a much more straightforward submission, but please make sure to be as detailed and precise as possible in your email regarding which source is in question and which information needs to be changed or emended.
How to donate images
DIAMM welcomes the donation of images of any quality, on the basis that any image is better than none. However, if you are creating new images, we ask that if possible you follow our imaging guidelines below. Eventually we hope that all images will meet the same quality specifications. At the moment we are able to deliver images for archives and libraries free of charge, and we hope we can continue to do this. If you wish to place your collection online using DIAMM tools you may do so by submitting the images to us, and then creating hyperlinks to the images which will enable you to embed them in you own website using the zoomify viewer. Please contact us for more information about this if you require it.
DIAMM image quality specifications:
- High Resolution (at least 400 dpi at real size or higher if available)
- Uncompressed TIFF format both at capture and in delivery format; NO JPEGs in the workflow
- 8-bit RGB colour minimum (16-bit if available)
- Colour profile of capture device embedded in the image
- Industry-standard colour, grayscale and size scales photographed beside the image but not touching it
- White and black points adjusted to avoid clipping at the point of capture (not afterwards)
- Image clear (i.e in focus) to the finest level of detail
- No unsharp mask applied during capture; NO unsharp mask applied after capture
- No rotation, deskewing, reshaping, levels, colour or exposure adjustment after capture (i.e. no adjustment of any sort after capture)
If you are scanning from a slide or microfilm, please set the scanner to the highest available dpi, and follow the specifications above as closely as possible. If scanning from a photo set the scanner to 600 dpi and follow the specifications above, including scans of black and white photos, which are sometimes clearer when scanned in colour.
Please note that you must not submit images to DIAMM unless you are the rights holder or have permission to submit the images to us. If you took the pictures yourself with the permission of the document owner you are probably the rights holder unless permission to photograph was limited to your personal use and thus excluded online presentation.
If you are scanning slides, microfilms, or photos you must check that the original image supplier would allow you to do this: if you are not sure then the answer is probably that this is not allowed and you need to seek permission. Most libraries require you to sign a form when you order images saying that you will not reproduce or present their images online. You should be able to check the library's rights agreement at their website.
If you are in doubt or would like advice please contact DIAMM or the owner of the document.